Citizenship Program Assistant/Part Time
Essential Job Functions and Tasks
- Prepares data for computer entry by compiling and sorting information; establishing entry priorities.
- Processes registration & student documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the Citizenship Program Coordinator for resolution.
- Enters registration and student data by inputting alphabetic and numeric information in clear and organized manner.
- Verifies entered registration & student data by reviewing, correcting, or deleting data; combining data from multiple systems when student information is incomplete; purging files to eliminate duplication of data.
- Maintains student confidence and protects operations by keeping information confidential.
- Performs intake & other administrative duties for Citizenship Program, like administering CASAS test exam.
- Supports Program Coordinator with data in preparation of quarterly grant report.
- Contributes to team effort by accomplishing related results as needed.
- Engage in staff and immigration meetings, and development opportunities.
- Other tasks as needed. Qualifications and Skills required
- Bilingual (English/Spanish). – Strong oral and written communication skills.
- Strong relational skills and cross-cultural understanding and sensitivity.
- Experience working with low-income people and people with low literacy and levels of formal education.
- Excellent interpersonal and organization skills.
- Ability to multi-task and manage time effectively, detail oriented and self-directed.
- Proficiency with Microsoft Office including Excel and Word
- Strong organization and time-management skills
- Strong analytical skills and the proven ability to pay close attention to detail
- Proven experience of providing administrative support
- Excellent record keeping skills, both electronically and for hard copies
- A high degree of accuracy in work practices and ability to cope well under pressure
- The ability to create, manage and maintain databases and write reports
- An ability to work on deadlines.
- Schedule: Monday, Tuesday, Wednesday, and Friday. The 20 hours per week will be agreed according to the program needs.
- Contact: Elizabeth Riebel, Director, Immigrant Rights [email protected] Ph: 407.47673 Ext: 226
- NOTE: This job description is not intended to be all-inclusive.Staff member may perform other related duties according with the ongoing needs of the organization.Maintains database by entering new and updated registration and student information and supports general needs of Citizenship Program, like completing intake and CASAS test.
